Executive Order GA-48 prohibits purchases from companies owned by or affiliated with foreign adversaries. Restricted countries include:

• China (including Hong Kong and Macau)
• Russia
• Cuba
• Iran
• North Korea
• Venezuela 

The University and Amazon have implemented controls to support compliance:

• Section 889 restrictions for specific technologies
• Amazon brand-level blocking for identified sellers
• Ongoing University review and removal of non-compliant sellers

These controls assist with compliance; however, departments must still verify each purchase. 

Departments are responsible for ensuring proper account usage and compliant purchasing when using Amazon Business.

• Use only University-approved access
  • Log in via UT Single Sign-On (SSO)
  • Use UT email address only (no personal email allowed) per HBP 7.8
• Use only approved University payment methods
  • ProCard (no personal card allowed)
• Use the account for official University business only (no personal purchases allowed)
• Verify the seller before purchase:
  • Confirm the item is not sold by a vendor located in or affiliated with a restricted country under Executive Order GA-48
  • Always review the “Sold by” information (primary compliance factor)
  • “Ships from” alone is not sufficient—focus on who the item is sold by
  • Use Amazon filters (such as: Amazon.com and Top Brands) to help identify compliant items
  • If unsure, do not proceed. Select an alternate item/vendor or contact Procurement Services Systems Admin Team for assistance at purchasing-utmarket@austin.utexas.edu

All UT Austin employees can authenticate using their UT credentials.
Before accessing the site, ensure your work email address is updated in Workday. This should be the same email address used across all eProcurement platforms for authentication.

• Do not use personal email addresses for the Amazon Business Prime account. 
• Do not use your University email address for a personal Amazon Prime account.
• Do not make personal purchases in the business account. 

Verify your email in Workday:

1. Sign in to Workday.
2. From the left-hand menu, select Personal, then choose Personal Information.
3. Select Change > Contact Information.
4. Click the Edit under My Contact Information.
5. Scroll to the Work Contact Information section.
6. Click the Pencil icon, enter your primary work email, and change the visibility to Public. 
7. Click the Checkmark icon to save.
8. Select Submit at the bottom of the page. The usage will then display Work (Primary).

Please allow one business day for the information to sync. You can verify the update was completed successfully in the UT Directory.

Once your Workday email update has synced:

• Request an invitation via email from your Amazon group administrator to add you to the Business Account OR
• If you do not know your administrator, email the Procurement Services Systems Admin team with:
  • Your required role, and
  • The group you would like to join
• If you do not know the group name, reference a colleague on the team so the administrator can identify the correct group.
• You will receive a registration email and have 90 days to accept the invitation before it expires.
• Follow the instructions in the registration email to complete setup.

Log out of all personal Amazon accounts before accepting your invitation and before placing any orders after access is granted. Amazon Business must be accessed through a standalone portal in FRMS using Single Sign-On (SSO). 

• Your Amazon Business Prime homepage should reflect the University’s Business Prime account (below). If it does not appear as shown, please contact the Procurement Services Systems Admin team.

• User Roles and Permissions
• Adding Delivery Preferences
• Adding Payment Method for Requisitioners

• ProCard Website
• Procurement Procedures for cardholders
• Payment vouchers/reconciliation
• Procard disallowed list  

• Member Overview
• Group Overview
• Manage users
  • Do NOT remove users from your group when they leave the University. Instead, send their contact information to the Procurement Services Systems Admin team who will move them to an inactive user folder to preserve order history.
• Adding Payment Method for Group Admins
• Adding Delivery Preferences
• Configure Spend Limits and Approvals
• Approving requests