Enclosed is the FY 2024-2025 Fiscal Year-End Purchasing Requisition Deadlines.

This article provides the schedule for winter holiday office closures, along with the last dates payments can be submitted and approved for 2025. Staff should ensure all documentation is completed early to meet year-end requirements.

The revised Payee Information Form (PIF), developed through a multi-year collaboration across several UT departments, will be released on September 5, 2025. This update enhances clarity, modernizes the form, and ensures compliance with IRS reporting standards. Departments are encouraged to review the changes and consult Payment Services with any questions.

The Procurement Office has released a Tariffs: Frequently Asked Questions (FAQ) guide to support departments in managing international purchasing costs. The resource explains tariff responsibilities, vendor negotiations, and documentation requirements, while also outlining exemptions such as the duty-free entry of scientific instruments.

We are excited to announce the addition of a new punchout with Cuevas Distribution, Inc.. They are the official HUB partner for Airgas. This vendor is now available for streamlined purchasing, allowing for a more efficient ordering process directly through our eProcurement system.

Additional updates have been made to HBP 9.1.1 regarding the Official Occasion Expense Form (OOEF).

The new UT Vendor Hold Search will be launched and made available for campus beginning today. This tool is designed to assist staff during the procurement process and determine whether a prospective vendor has an active payment hold with the State of Texas.

Additional updates to Handbook of Business Procedures (HBP) 9.1.1 regarding new entertainment object code selections.

We are excited to announce the addition of a new punchout with Facility Interiors in UT Market

In July 2024, UT’s Office of Procurement and Payment Services announced new Apple and Dell Hardware Standards to support campus-wide IT standardization. The updates aim to improve delivery times, reduce costs, and streamline purchasing and deployment through UT Market.