Effective March 2, 2026, all campus departments will be required to submit backup documentation for requisitions received through PointPlus within 72 hours of receipt.

What You Need to Know

• All required backup documentation must be submitted to Procurement and Payment Services (PPS) at Procurement@austin.utexas.edu within 72 hours of the requisition's receipt by PPS. 

• If the College, School, Unit (CSU) does not provide the required documentation (example: quotes, forms like EAJ, BVD Pre-Payment, Emergency, Non-Compliant, ISO approval if needed, Export Control if needed etc.)  within this timeframe, the Document ID will be returned to the sender.

• The requestor will then need to gather and resend all necessary documentation before the purchase order can be processed.
  
   

Action Required 

• Collect and submit all necessary backup documentation promptly once a requisition is received.

  • PB3 Guidance

  • PB4 Guidance

• Monitor your email for communication from PPS and respond in a timely manner to avoid processing delays.
   

If you have any questions about this process or need assistance determining what qualifies as required backup documentation, please contact PPS at Procurement@austin.utexas.edu.

Thank you for your attention and cooperation as we work to ensure timely and compliant procurement processes across campus.