End of Year 2025 Payment Processing Deadlines
The Accounting and Financial Management Office and the Procurement and Payment Services Office will be closed during the holidays from Tuesday, December 23, 2025, through Friday, January 2, 2026.
Normal business hours will resume on Monday, January 5, 2026; therefore, no payments will be issued or distributed during this time.
The last payments issued in 2025 using local funds will be processed at noon on Monday, December 22, 2025.
The following are the voucher deadlines for getting payments issued and disbursed by December 22, 2025:
UT Market Orders
All departmental receipts should be entered in FRMS by Friday, December 19, 2025, to be transmitted in time for VPUs to be created for Monday, December 22, 2025, which will be the last time VPUs auto-create in 2025. The next time VPUs will auto-create is Monday, January 5, 2026.
Post-Audit Documents
Local Accounts and State Accounts: All post-audit payment document types needing a payment issued by Monday, December 22, 2025, should be final approved within the department with a requested payment date of no later than Monday, December 22, 2025, before noon (determined by the clock in *DEFINE) on Monday, December 22, 2025. If a post-audit document is final approved at or after noon on Monday, December 22, 2025, or without a requested payment date entered, payment will be issued on or after Monday, January 5, 2026.
Pre-Audit Documents
Local and State Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued by Monday, December 22, 2025, should be uploaded to Imaging & Documentation Services (no faxes or emailed PDF copies) by 5 p.m. on Friday, December 12, 2025. If supporting documentation is not received by that time, then the pre-audit payment-type documents may not be final approved, and/or payment may not be issued Monday, December 22, 2025.
Procard
All VP7 payment documentation to pay Citibank must be final approved within the department by 5 p.m. on Tuesday, December 16, 2025.
eShip Global
All VP9 payment documents to pay eShip Global for the cycle dates of December 1 through 15 of 2025 must be final approved within the department by 5 p.m. on Thursday, December 18, 2025.
Scholarship and Prize/Award SS1 Documents
Any SS1 documents with a payment date in 2025 that are not final approved, not in “Ready to Pay” status, and/or are not held by 5 p.m. on Friday, December 12, 2025, will not be paid in 2025.
SS1 documents with scheduled payment dates on or before December 31, 2025 that are final approved and in “Ready to Pay” status by 5 p.m. on Friday, December 12, 2025, will be processed for payment on Monday, December 15, 2025, absent any holds.
SS1 documents with scheduled payment dates on or before January 5, 2026 that are final approved and in “Ready to Pay” status by 5 p.m. on Wednesday, December 31, 2025, will be processed for payment on Monday, January 5, 2026, absent any holds.
Distribution of Checks Marked for Pick-Up
Checks are distributed in MAI 4. Any check not picked up by 3 p.m. on Friday, December 19, 2025, will be unavailable until normal business hours resume on Monday, January 6, 2026.
Outgoing Bank Wire
The last day outgoing bank wire payment vouchers (State of Texas manual voucher) will be sent by the Accounting and Financial Management Office is Monday, December 22, 2025. In order to meet this deadline, all outgoing bank wire payment vouchers must be in Cash Management by uploading to https://utexas.app.box.com/folder/43137033585?v=OutgoingWires by 5 p.m. on Friday, December 12, 2025, along with original supporting documentation (no faxes or emailed PDF copies). If supporting documentation arrives after December 12, 2025, there could be delays and wires may not be processed until January 2026.
