Resources
Direct Links
askUS Knowledge Base is the best place to start when you have a question about UT's HR/Payroll and Financial systems, including Workday, DEFINE, FRMS, EOM, and more.
POINT Plus allows authorized users to create and process purchase orders.
UT Direct is an online campus portal for The University of Texas at Austin, designed to give students, faculty, and staff a single point of access to essential university services, tools, and information.
Forms
Procurement
EAJ Sole Source Proprietary – Noncompetitive Purchase Form (PDF)
Emergency – Noncompetitive Purchase Form (PDF)
Professional Services – Noncompetitive Purchase Form (PDF)
Best Value Determination Form - Noncompetitive Purchase Form (PDF)
Noncompliant Purchase Form (PDF)
Prepayment or Progress Payment Form (PDF)
Purchase Used Equipment Form (PDF)
Purchase From Employee Form (PDF)
Other Forms and Templates
Federal Funds - Cost Justification Worksheet (PDF)
Procurement Card Transaction Log (PDF)
Procurement Card Missing Receipt Form
Procurement Card Cancellation Acknowledgement Form
Application for Duty-Free Entry of Scientific Instrument or Apparatus from U.S. (PDF)
Central Receiving Pick-Up/Shipping Request (PDF)
DHL Freight Contract Registration (PDF)
Payee Information Form (PIF) (PDF)
Request for Proposal Intake Form (PDF)
Request for Quote Form (PDF)
Nepotism Form
Faculty and Staff Resources
For information on the policies and procedures of Accounting and Financial Management at The University of Texas at Austin visit the Handbook of Business Procedures. Information on Purchasing can be found in Part 7. Purchasing.
Cooperative / Group Purchasing Programs
The university belongs to several group purchasing organizations (GPOs) for the purpose of aggregating spend volume with other purchasers to achieve contracts with advantageous prices and services. These contracts are accessed through the use of a purchase order that references the specific GPO contract being used.
Sales representatives whose companies have contracts with GPOs can provide information to faculty and staff regarding the specifics of those contracts. The contract type and number must be included on all sales quotes. Contact the Procurement Services team at purchasing@austin.utexas.edu if you are unfamiliar with GPO contracts or have questions.
Purchasing Centers by Department
Helpful Links
Frequently Asked Questions
Purchasing Frequently Asked Questions are located in askUS (keyword Purchasing), where you can view information on a variety of topics and search by keyword. askUS also contains other information on university systems and policies, which you may find helpful. Information on Purchasing is updated and added to askUS on an ongoing basis.
References
Tools
Tools
- AnyWho Toll-free Telephone Directory
- SuperPages
- North American Industry Classification System (NAICS) and Standard Industrial Classification (SIC) Codes
- U.S. Census Bureau Gazetteer
- Dictionaries - An Index of Online Resources
- Universal Currency Converter
- Federal Express Tracking System
- United States Postal Service (includes postal rates and Zip+4 database)
- USPS Official Abbreviations
- United Parcel Service (UPS)
Applicable Laws, Rules, and Regulations
Governing Policies and Procedures
Governing Policies and Procedures
Handbook of Business Procedures (HBP) references that outline the governing polices and procedures of the Procurement and Payment Services portfolio.
