Published:
May 5, 2026
PROCUREMENT SERVICES
NEWSLETTER MAY 5, 2026
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Executive Order GA-48 Now Excludes Exception Requests
The Guidance for Purchases Under Executive Order GA-48 has been updated to remove the exception request process.
How this affects you:
• Purchases from prohibited entities should not be pursued.
• Departments are expected to identify compliant vendors.
• Procurement remains available to help identify alternatives and provide guidance.
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Amazon Brand Blocking Supports Compliance
Procurement Services is implementing new safeguards in Amazon—including brand blocking aligned with the Governor’s prohibited technologies list and Section 889 controls—to support compliance, reduce risk and create a more consistent purchasing experience. Additional features, such as prohibited country blocking and improved transparency into product origin, are in development to further support compliant purchasing across campus.
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Vendor Hold Search Update & Guide
To comply with Texas Government Code Section 2252.903, all credit card transactions exceeding $500 require verification of the vendor’s warrant hold status before the purchase is finalized. This ensures state funds are not disbursed to vendors with active holds or outstanding obligations to the State of Texas. Provided is step-by-step guidance to assist cardholders and program administrators in completing and documenting the warrant hold check accurately and consistently.
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Enhancements to Self-Service PIF Are Live
The self-service PIF launched April 13, 2026, with improvements designed to enhance usability and align key tax-related questions within the form. While the URL remains the same, users will see the updated version when launching new PIFs.
Key improvements include:
• Required-field validation prior to submission
• Field-level guidance through tooltips
• Automated carryover of core data from the PIF to the W 8
• The ability for vendors to reset and restart the form
• Expanded attachment functionality to support individuals, local businesses and foreign businesses.
A biweekly training series has been established for campus, including two detailed training videos.
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REMINDER: UT Market Receipts Required Within 72 Hours
We have identified multiple instances in which UT Market vendors have placed UT accounts on hold due to outstanding UT Market invoices. In most cases, these payment delays were the direct result of receipts not being created within the required timeframe.
Receipts must be created within 72 hours of delivery. Failure to do so may result in vendor account holds, service interruptions and additional administrative escalation.
Instructions for receipt creation procedures are provided via the links below.
Receipt Search:
https://utdirect.utexas.edu/apps/frms/procrec/receipt/search/
UT Market Receiving Guide:
https://utexas.app.box.com/s/27qfr85zkbor2cy0pue85eax18lgyo1n
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