UPDATE: HBP 9.1.1 Entertainment Expenses and Guidelines - OOEF

Based on feedback collected from campus, the alcohol pre-approval signature line has been removed from the Official Occasion Expense Form (OOEF), with corresponding updates made to HBP 9.1.1. and Appendix A.

Note: all entertainment expenses still require a completed OOEF (or equivalent form) to comply with IRS regulations.

To obtain pre-approval to serve alcohol on campus in a non-licensed facility, please continue to use the Provost’s Exception Request Form to Serve Alcoholic Beverages at an Event on Campus.

If you have any questions or need further guidance, do not hesitate to contact the Accounts Payable Office at oa.ap@austin.utexas.edu. You can also find answers to the most common questions on the HBP 9.1.1 Frequently Asked Questions (dated May 20, 2025).