Resources
Payment Services Processing Request Dates
All supporting documentation for payment documents should be uploaded to Imaging & Documentation Services. In addition, all payment documents requiring processing office approval should be electronically routed forward in DEFINE to Accounts Payable or Travel Services or Independent Contractor Services in order for the payment document to be processed and payment issued. Accounts Payable, Travel Services, and Independent Contractor Services strive daily to stay current within 5 business days of scan dates.
View the Payment Services Processing Request Dates (PDF) for status of current scan date of unapproved payment documents, guidance on submitting invoices and supporting documentation for payment, requirements for routing and imaging payment documents, and steps for handling expedited or rushed payment requests.
VPM Quick Reference Chart
| VP1 / VP2 | VP1/VP2 non-employee independent contractor payments | VP3 | VP5 | VPE | ||
| Check Total Amount | Less than $1000 | Greater than $1000 | All | All | All | All |
| Who is the Processing Office? | Department | Accounts Payable | Independent Contractor/Tax Section | Accounts Payable and Independent Contractor/Tax Section | Travel Services | Accounts Payable |
| Where do we send the paperwork/VTF to get imaged? | K-6000 OA-Document Processing | K-6000 OA-Document Processing | K-6000 OA-Document Processing | K-6000 OA-Document Processing | K-6000 OA-Document Processing | K-6000 OA-Document Processing |
| Is a VTF Required? | Yes | Yes | Yes | Yes | Yes | Yes |
VP1 Crosswalk: Improved Payment Vouchers
What is Crosswalk?
- "Crosswalk" is a special software that translates Purchasing information into accurate Accounting transactions.
- "VP1-Crosswalk" will automatically create transactions on the VP1 documents.
What will be improved?
- VP1 - Cover Sheet - Sections more descriptive
- VP1 - Section 2 - Includes quantities from the Purchase Order
- VP1 - Section 3 - Creates transactions with accurate object codes
What resources are available?
- PF6 Help for each VP1 screen
- Commodity Class Code information
- PointPlus Help
- Accounts Payable oa.ap@austin.utexas.edu
- Accounting and Financial Management Help Line 512-471-8802 or askUS@austin.utexas.edu
Co-Sponsorship Procedures
An Introduction, Requirements and Procedures from Expenditure Procedures in the Handbook of Business Procedures HBP 9.1.10.
Vendor Information
Vendor Information is a system in UT Direct and requires proper authorizations in *DEFINE.
Telecommunications Fees, Taxes, and Surcharges
This PDF describes:
- Telecommunications fees, taxes and surcharges for eligible DIR Customers who are tax exempt governmental entities.
- Applicable exemptions from such fees, taxes and surcharges for certain categories of eligible DIR Customers.
Foreign Currency Exchange Rates
Current foreign currency exchange rates are provided on the Web by OANDA.