Procurement Hero

Resources

Payment Services Processing Request Dates


All supporting documentation for payment documents should be uploaded to Imaging & Documentation Services. In addition, all payment documents requiring processing office approval should be electronically routed forward in DEFINE to Accounts Payable or Travel Services or Independent Contractor Services in order for the payment document to be processed and payment issued. Accounts Payable, Travel Services, and Independent Contractor Services strive daily to stay current within 5 business days of scan dates.
 

View the Payment Services Processing Request Dates (PDF) for status of current scan date of unapproved payment documents,  guidance on submitting invoices and supporting documentation for payment, requirements for routing and imaging payment documents, and steps for handling expedited or rushed payment requests. 

VPM Quick Reference Chart


 

 
 VP1 / VP2VP1/VP2 

non-employee independent contractor payments
VP3VP5VPE
Check Total AmountLess than $1000Greater than $1000AllAllAllAll
Who is the Processing Office?DepartmentAccounts PayableIndependent Contractor/Tax SectionAccounts Payable and Independent Contractor/Tax SectionTravel ServicesAccounts Payable
Where do we send the paperwork/VTF to get imaged?K-6000 OA-Document ProcessingK-6000 OA-Document ProcessingK-6000 OA-Document ProcessingK-6000 OA-Document ProcessingK-6000 OA-Document ProcessingK-6000 OA-Document Processing
Is a VTF Required?YesYesYesYesYesYes

VP1 Crosswalk: Improved Payment Vouchers


What is Crosswalk?

 

  • "Crosswalk" is a special software that translates Purchasing information into accurate Accounting transactions.
  • "VP1-Crosswalk" will automatically create transactions on the VP1 documents.
What will be improved?

 

  • VP1 - Cover Sheet - Sections more descriptive
  • VP1 - Section 2 - Includes quantities from the Purchase Order
  • VP1 - Section 3 - Creates transactions with accurate object codes
What resources are available?

 

What training is available?

 

For answers to frequently asked questions about VP1s, visit askUS

Co-Sponsorship Procedures


 

An Introduction, Requirements and Procedures from Expenditure Procedures in the Handbook of Business Procedures HBP 9.1.10.

Vendor Information


Vendor Information is a system in UT Direct and requires proper authorizations in *DEFINE.

Telecommunications Fees, Taxes, and Surcharges


This PDF describes:

  1. Telecommunications fees, taxes and surcharges for eligible DIR Customers who are tax exempt governmental entities.
  2. Applicable exemptions from such fees, taxes and surcharges for certain categories of eligible DIR Customers.

Assigning Inventory Object Codes


This PDF offers an object code flowchart. 

Foreign Currency Exchange Rates


Current foreign currency exchange rates are provided on the Web by OANDA.