Benefits

Processing orders through UT Market offers several advantages, including:

• Reduced processing time

• Lower product costs

• Greater administrative control

Lower administrative overhead

Purchasing and Receiving

Purchasing

User Access

All current UT Austin employees are automatically granted access to UT Market. To ensure proper access:

• Sign in to Workday.

• Open the Personal Information app on the Home Page

• Select Change > Contact Information

• Click Edit

• Click the Edit icon under My Contact Information

• Enter your primary UT Austin email and mark it as public under Work Contact Information. The usage should display as Work (Primary)

• Click the Checkmark icon

• Select Submit

Please allow one business day for the information to sync with UT Market after updating.

Receiving

Receiving is the part of the procurement process where the university acknowledges receipt of goods ordered through a purchase order. Receipt of the goods must be acknowledged before the university is authorized to pay supplier invoices.

Campus Distribution Services — Campus Distribution Services (CDS) is the preferred shipping point for goods ordered by the university. Using CDS promotes safety and reduces campus traffic by decreasing the number of delivery trucks that come to campus. As an added benefit to departments that use CDS, receipts are created by CDS. Receipts created by CDS take three business days to finalize.

Desktop delivery — Departments that elect to have goods delivered directly to their departmental offices must retain their own records of goods received. Some items must be delivered directly to the department rather than to CDS (live animals, plants, bottled gases, concrete, sheet rock, plate glass, and very large equipment). Be sure to specify the appropriate delivery address on the order. Receipts created by the department will finalize the same day they are created (that evening).

RECEIPTS CANNOT BE EDITED OR DELETED ONCE THEY ARE FINALIZED. This is because once it is finalized, the receipt will be used to match against an invoice to authorize payment to the supplier.

User Roles

UT Market has two primary user roles:

Shopper (operates in UT Market)

• Browse catalogs

• Build shopping carts

• Assign carts

Buyer (works within FRMS)

• Checkout carts

• Ensure correct account details, funding, and delivery information

• Provide initial requisition approval

• Modify documents

(Users may hold one or both roles, depending on departmental needs)

UT Market is subject to all university purchasing policies and procedures, including dollar thresholds. All purchases are reviewed and approved before order dispatch, and funds are encumbered. Regardless of delivery location, all invoices and payments for UT Market orders are processed by Accounts Payable.

Considerations When Using UT Market Electronic POs Instead of Traditional POs in POINT Plus:

• No substitutions are allowed. If a different item is required, place a new order and, if necessary, create a change order to remove the item no longer needed.

• No special instructions can be added for vendors. Any notes entered are for internal UT Austin use only.