HBP 9.1.1. Appendix A

• Updated the entertainment object codes table and definitions in section 2. Voucher Coding to include four new codes for office break room/inventory items, on-the-job-meals, recruitment (faculty or staff), and development-donor relations.
• Updated definitions of previous entertainment object codes for expanded clarification (section 2. Voucher Coding).
• Updated section 1.a.iii. to clarify required documentation and entertainment expense approval procedures.
• Updated section 1.d. State Sales Tax and Mixed Beverage Sales Tax to allow reimbursement of sales tax if meals are paid with a UT-owned departmental travel card administered by TMS; however, whenever possible, the Texas Sales Tax Exemption certificate should be provided.

OOEF

• Added drop-down selection menus for the new entertainment object codes and the benefit to the University selection, for additional standardization.
• Per VP Legal, added a selection for student organization attestation. Information on this attestation can be found on page 2 of the OOEF.
• Noted optional information clearly on the form.
• Added a section for event recurrence information and estimates.
• Added clarification on when the OOEF would require a signature (i.e., signature is only required if serving alcohol on campus at a non-licensed facility).