Procurement Hero

Policies & Procedures

The University’s Commercial Card program is governed by a strict set of internal controls designed to safeguard institutional funds. This section
outlines the mandatory policies and documentation requirements for all cardholders and approving officials. By adhering to these procedures, you
help ensure the University remains compliant with state and federal regulations, as well as internal auditing standards.

Handbook of Business Procedures

7.8.0 The Commercial Card Program

7.8.1 Procedures for ProCard Holders

7.8.2 ProCard Application and Issuance Process

7.8.3 Appropriate Conduct with ProCards

7.8.4 ProCard Usage

7.8.5 Payment Voucher Processing

7.8.6 Reporting Requirements for Misuse

7.8.7 Consequences of Misuse

7.8.8 ProCard Cancellations

Cycle Dates

Citibank Cycle Dates - Please be aware that if the anticipated VP7 production date falls a weekday immediately following the close of cycle.

BEGIN CYCLE DATEEND CYCLE DATEANTICIPATED VP7 PRODUCTION DATEDEPARTMENTAL APPROVAL DEADLINE BY 5:00 PM
11/4/25 Tue12/3/25 Wed12/4/25 Thu12/16/25 Tue
12/4/25 Thu01/3/26 Sat01/5/26 Mon01/26/26 Mon
01/4/26 Sun02/3/26 Tue02/4/26 Wed02/23/26 Mon
02/4/26 Wed03/3/26 Tue03/4/26 Wed03/25/26 Wed
03/4/26 Wed04/3/26 Fri04/6/26 Mon04/24/26 Fri
04/4/26 Sat05/3/26 Sun05/4/26 Mon05/26/26 Tue
05/4/26 Mon06/3/26 Wed06/4/26 Thu06/24/26 Wed
06/4/26 Thu07/3/26 Fri07/6/26 Mon07/27/26 Mon
07/4/26 Sat08/3/26 Mon08/4/26 Tue08/25/26 Tue

 

U.S. Bank Cycle Dates - Please be aware that if the anticipated VP7 production date falls a weekday immediately following the close of cycle.

BEGIN CYCLE DATEEND CYCLE DATEANTICIPATED VP7 PRODUCTION DATEDEPARTMENTAL APPROVAL DEADLINE BY 5:00 PM
11/4/25 Tue12/3/25 Wed12/5/25 Fri12/16/25 Tue
12/4/25 Thu01/5/26 Mon01/7/26 Wed01/26/26 Mon
01/6/26 Tue02/3/26 Tue02/5/26 Thu02/23/26 Mon
02/4/26 Wed03/3/26 Tue03/5/26 Thu03/25/26 Wed
03/4/26 Wed04/3/26 Fri04/7/26 Tue04/24/26 Fri
04/4/26 Sat05/4/26 Mon05/6/26 Wed05/26/26 Tue
05/5/26 Tue06/3/26 Wed06/5/26 Fri06/24/26 Wed
06/4/26 Thu07/3/26 Fri07/7/26 Tue07/27/26 Mon
07/4/26 Sat08/3/26 Mon08/5/26 Wed08/25/26 Tue