Policies & Procedures
The University’s Commercial Card program is governed by a strict set of internal controls designed to safeguard institutional funds. This section
outlines the mandatory policies and documentation requirements for all cardholders and approving officials. By adhering to these procedures, you
help ensure the University remains compliant with state and federal regulations, as well as internal auditing standards.
Handbook of Business Procedures
7.8.0 The Commercial Card Program
7.8.1 Procedures for ProCard Holders
7.8.2 ProCard Application and Issuance Process
7.8.3 Appropriate Conduct with ProCards
7.8.5 Payment Voucher Processing
Cycle Dates
Citibank Cycle Dates - Please be aware that if the anticipated VP7 production date falls a weekday immediately following the close of cycle.
| BEGIN CYCLE DATE | END CYCLE DATE | ANTICIPATED VP7 PRODUCTION DATE | DEPARTMENTAL APPROVAL DEADLINE BY 5:00 PM |
| 11/4/25 Tue | 12/3/25 Wed | 12/4/25 Thu | 12/16/25 Tue |
| 12/4/25 Thu | 01/3/26 Sat | 01/5/26 Mon | 01/26/26 Mon |
| 01/4/26 Sun | 02/3/26 Tue | 02/4/26 Wed | 02/23/26 Mon |
| 02/4/26 Wed | 03/3/26 Tue | 03/4/26 Wed | 03/25/26 Wed |
| 03/4/26 Wed | 04/3/26 Fri | 04/6/26 Mon | 04/24/26 Fri |
| 04/4/26 Sat | 05/3/26 Sun | 05/4/26 Mon | 05/26/26 Tue |
| 05/4/26 Mon | 06/3/26 Wed | 06/4/26 Thu | 06/24/26 Wed |
| 06/4/26 Thu | 07/3/26 Fri | 07/6/26 Mon | 07/27/26 Mon |
| 07/4/26 Sat | 08/3/26 Mon | 08/4/26 Tue | 08/25/26 Tue |
U.S. Bank Cycle Dates - Please be aware that if the anticipated VP7 production date falls a weekday immediately following the close of cycle.
| BEGIN CYCLE DATE | END CYCLE DATE | ANTICIPATED VP7 PRODUCTION DATE | DEPARTMENTAL APPROVAL DEADLINE BY 5:00 PM |
| 11/4/25 Tue | 12/3/25 Wed | 12/5/25 Fri | 12/16/25 Tue |
| 12/4/25 Thu | 01/5/26 Mon | 01/7/26 Wed | 01/26/26 Mon |
| 01/6/26 Tue | 02/3/26 Tue | 02/5/26 Thu | 02/23/26 Mon |
| 02/4/26 Wed | 03/3/26 Tue | 03/5/26 Thu | 03/25/26 Wed |
| 03/4/26 Wed | 04/3/26 Fri | 04/7/26 Tue | 04/24/26 Fri |
| 04/4/26 Sat | 05/4/26 Mon | 05/6/26 Wed | 05/26/26 Tue |
| 05/5/26 Tue | 06/3/26 Wed | 06/5/26 Fri | 06/24/26 Wed |
| 06/4/26 Thu | 07/3/26 Fri | 07/7/26 Tue | 07/27/26 Mon |
| 07/4/26 Sat | 08/3/26 Mon | 08/5/26 Wed | 08/25/26 Tue |
